MUST READ - Ensure Correct Cost Centre When Creating Purchase Requisition (PR)
This article highlights key points to check when creating Purchase Requisitions (PR) in Oracle, to avoid delays and approval issues.
Please take note on the following key points :
1. Mandatory : Cost Centre & Project (Additional Information)
When creating a PR, Cost Centre is mandatory.
- Requisition Cost Centre: Kindly refer to your respective department cost centre code
- Requisition Project: Select any related Project code or 0000000 (use this if the PR is not related to any project)
This information is crucial for :
- Buyer to successfully create the PO
- Accurate cost tracking and reporting
PRs without proper Cost Centre/Project may not route correctly for approval or may cause issues at PO stage.
2. Mandatory: Source (Suggested Buyer)
You are required to select Source (Suggested Buyer) before PR submission.
- In your Cart, click the pencil icon (Edit Line Details) for your item.
- Go to the Source section.
- Type LSE in the Suggested Buyer field.
- From the list, ONLY select “LSE Purchasing User.” (Please do not select other options.)
- Proceed with PR submission as usual.
3. How to Add Items with Same Code but Different Specifications
Example:
If you need to purchase 2 items with the same item code but different specifications
(e.g. Highlighter Pen – Pink and Highlighter Pen – Yellow):
- Duplicate the line
- Click the Edit (pencil icon)
- Update the Line Description accordingly
4. Always Check “View Approvers” Before Submitting
After completing the PR, you need to check the approver for your PR. Kindly follow these steps :
- Click View Approvers
- If approver name(s) appear → PR is ready to submit. Refer screenshot below, example for a correct PR :
- If no approver appears → PR setup is incomplete . Please refer to the example below and repeat Step 1.
If approvers do not appear, the PR will not trigger notification, even though the status may show Pending Approval.
Dalam kata lain , PR tu akan hanging selamanya, tidak akan sampai ke buyer.
5. Notes & Attachment
Please include the Project details or Department Cost Centre in the “Note to Supplier” field for reference, as this will be used to identify the project in the PO.
6. PR Stuck at “Pending Approval”
For PRs that remain in Pending Approval but approver did not receive notification:
a. Please Withdraw the PR
b. Edit and complete missing information (e.g. Cost Centre)
c. Submit again. This will re-trigger the approval workflow correctly.
Following these steps will help ensure a smooth PR → PO process and avoid unnecessary delays. If you have any questions, feel free to reach out.